● Meals on wheels in Charlotte-Mecklenburg ●
Friendship Trays Whistleblower Policy
Adopted by the Board of Directors, July 23, 2009
General
Friendship Trays, Inc. requires its employees
to observe high standards of business and personal ethics in the conduct of
their duties and responsibilities. As employees and representatives of this
organization, we must practice honesty and integrity in fulfilling our
responsibilities and comply with all applicable laws and regulations.
Reporting Responsibility
It is the responsibility of all employees to comply
with this Whistleblower Policy and to report violations or suspected
violations in accordance with the Policy.
No Retaliation
No employee who in good faith reports a
violation of a law or policy mandate shall suffer harassment, retaliation or
adverse employment consequence. An employee who retaliates against someone
who has reported a violation in good faith is subject to discipline up to
and including termination of employment. This Whistleblower Policy is
intended to encourage and enable employees and others to raise serious
concerns within the organization prior to seeking resolution outside the
organization.
Reporting Violations
This whistleblower policy addresses the
organizations open door policy and suggests that employees share their
questions, concerns, suggestions or complaints with someone who can address
them properly. In most cases, an employees supervisor is in the best
position to address an area of concern. However, if you are not comfortable
speaking with your supervisor or you are not satisfied with your supervisors
response, you are encouraged to speak with anyone in management with whom
you are comfortable in approaching. Supervisors and managers are required to
report suspected violations to the Executive Director or to the Board
President, who have the responsibility to investigate all reported
violations. For suspected fraud, or when you are not satisfied or
uncomfortable with following the organizations open door policy, individuals
should contact the Executive Director or the Board President directly.
Accounting and Auditing Matters
The audit/finance committee of the board of
directors shall address all reported concerns or complaints regarding
corporate accounting practices, internal controls or auditing. The Executive
Director or Board President shall immediately notify the audit/finance
committee of any such complaint and work with the committee until the matter
is resolved.
Acting in Good Faith
Anyone filing a complaint concerning a
violation or suspected violation of a law or policy mandate must be acting
in good faith and have reasonable grounds for believing the information
disclosed indicates a violation. Any allegations that prove not to be
substantiated and which prove to have been made maliciously or knowingly to
be false will be viewed as a serious disciplinary offense.
Confidentiality
Violations or suspected violations may be
submitted on a confidential basis by the complainant or may be submitted
anonymously. Reports of violations or suspected violations will be kept
confidential to the extent possible, consistent with the need to conduct an
adequate investigation.
Handling of Reported Violations
The Executive Director or the Board President
will notify the sender and acknowledge receipt of the reported violation or
suspected violation in a reasonably, but timely, manner. All reports will be
promptly investigated and appropriate corrective action will be taken if
warranted by the investigation.